Participant
First Name Surname Birth Date
Handicap Shirt Size Dietary Requirements
Arrival Airline Flight # Arrival Date Arrival Time
Departure Airline Flight # Departure Date Departure Time
 
Entered By
Tour Operator Travel Agent Direct
Telephone Fax Email
Postal Address
 
 Payment

DIRECT DEPOSIT: 50% by 15 July 2009
Full Payment due by 15 September 2009.
Please fax the deposit slip to (021) 702 0843 to confirm booking.

NOTE: Any bank charges will be for the depositor’s own account.
Account Name: Ascot Golf Tours
Bank: ABSA
Branch: Claremont
Account Number: 045 016 1799
Branch Code: 33 42 09 17
 
Responsibility/Terms of Reservation:
1) Ascot Golf Tours (their owners, officers, agents and employees) give notice that they act only as agents for the operators, outfitters, owners, contractors, and suppliers used in conjunction with this challenge who are hereinafter described as "the operator". Ascot Golf Tours accept bookings on behalf of the operator and the client on the condition that Ascot Golf Tours themselves nor any associate organization, agent or employee shall be liable for any act, default, injury (including death), loss, expenses, damage, deviation, delay, curtailment, or inconvenience caused to or suffered by any person or their property, howsoever arising, which may occur or be incurred by any organization or person, even though such act, default, injury, loss, expense, damage, deviation, delay, curtailment or inconvenience may be caused or contributed to by the act, neglect or default of Ascot Golf Tours, their agents, employees or any persons for whose acts it would otherwise be responsible. Ascot Golf Tours accepts bookings on behalf of the operator. This contract is between the client, being any person participating or intending to participate in this challenge, and the trip operator. The trip operator is the company which ultimately accepts payments for carriage.
2) The operator accepts reservations subject to the following terms which shall apply between the operator and all clients.
3) No employee of the operator apart from a director has authority to vary or omit any of these terms, or promise refunds.
4) Any person signing the attached booking form (which incorporates these terms) warrants to Ascot Golf Tours and the operator that he has full authority to do so on behalf of all persons whose names appear thereon.
5) No contract shall come into existence until Ascot Golf Tours have received a properly completed and signed booking form, the appropriate deposit and has confirmed the booking in writing; Ascot Golf Tours or the operator may in their discretion refuse any bookings and may at any stage cancel an accepted booking without having reason therefore.
6) (a) If the balance of all monies due to the operator is not paid 60 days prior to departure, the operator may treat the booking as cancelled by the client; so also with any surcharges not then requested which must be paid within 14 days of request and in any event before departure. In either case cancellation charges as below will be payable.
(b) An Administration Fee of R500 will be charged for each addition and amendment to a confirmed reservation request by the client within 30 days of departure.
7) Clients must be in possession of valid passports and all visas, permits, and certificates required for their journey and shall arrange such vaccinations as are normally recommended for the countries through which they intend to travel including those vaccinations recommended by the operator. Information as to these matters provided by the operator and as to climate, clothing, baggage, gear and similar matters is given in good faith but without responsibility on the part of the operator.
8) The operator acts only as agents for clients in connection with hotel accommodations, camping arrangements, sightseeing tours and all kinds of transportation (other than tours or transportation provided and operated directly by the operator itself). The operator will use due diligence in so acting, but subject to that, shall be under no liability in respect of any matter howsoever arising in connection with such hotel accommodation, camping arrangements, sightseeing tours and transportation. Arrangements so made by the operator will be subject to any special terms imposed by hotel or site owners, tour providers or providers of transport.
9) (a) Occasions arise when the operator cannot follow its advertised itineraries or cannot maintain its advertised schedules of travel and stopping. Such itineraries and schedules are put forward as statements of intention only and not as representations or undertakings that they will be carried out.
(b) The operator may without liability on its part at any time alter and if in view necessary cancel any tour, itinerary or part thereof including any accommodation arrangements. But if a tour is cancelled before departure the operator shall repay any monies received by if the cancellation is not caused by matter beyond the operator's reasonable control. The operator shall not be liable for delays in, deviations or omissions from any tour or route howsoever caused, or for any direct or indirect consequences thereof. When in the opinion of the operator's representative it is necessary in the interest of safety or for the satisfactory continuation or termination of a tour, to incur extra expense, the operator may do so and recover the same from the clients.
10) Clients together with their personal property including baggage are at all times solely at their own risk. They are strongly advised to insure adequately in respect of illness, injury or death for the duration of their trip and to insure fully against loss or damage to their property. Neither the operator not its employees nor agents shall in any circumstances whatsoever be liable in respect of any personal injury, illness or death or in respect of any damage to or loss of property. Clients should satisfy themselves that any travel insurance arranged by the operator is what they require as the operator accepts no responsibility for this and should arrange supplementary insurance if need be. In respect of this clause, the operator is or shall be deemed to be acting on behalf of all persons who may be their servants or agents from time to time.
11) Clients will accept the authority and decisions of the operator's employees and agents during a tour.
12) If in the opinion of the operator of a trip or trek leader or equivalent the health or conduct of a client (immediately before or at any time after departure) appears likely to endanger the safe, comfortable or happy progress of a trip, or if a client commits any illegal act, the client may be excluded from the trip and the operator shall have no responsibility to or for them and no refund shall be due. In the case of ill health the operator may at its discretion make such arrangements as it sees fit and recover the cost thereof from the client.
13) The operator shall not be liable in respect of any claim made by a client unless adequate written notice of the claim is received by the operator from the client within 28 days of the end of the client's trip with the operator, in respect of which the claim is made. The operator shall not in any circumstances whatsoever be liable to a client for any causes or cause whatever in respect of matters arising out of or in connection with a trip for a total sum in excess of the price of the client's trip. The operators shall not in any circumstances whatever be liable for damages for loss of enjoyment or disappointment or inconvenience, or discomfort.
14) Cancellation - In the event of cancellation of the booking due to illness or any other reasons, the operator will retain the deposit of cancellation is received more than 60 days before departure. If cancellation occurs within 60 days of departure, the entire trip becomes 100% non-refundable. These fees are the maximum chargeable and will in normal circumstances apply. The date of cancellation is the date Ascot Golf Tours received written notice of cancellation from the person signing the booking form.
 
I have read the general conditions above and they form part of this contract. I undertake on my own behalf and on behalf of any other person for whom this is a joint booking to accept the terms and conditions of the individual operator as printed above and the decisions of the trip leaders they appoint.